Employee number changes for new employees
Employee number changes, within the same payroll, can be entered for new employees, until the current run is processed. They are commonly performed to match an employee’s number with their badge number.
Employee numbers can only be changed:
- to a previously unused number in the payroll
- in a regular or extra run
- before the current run is processed
Important: Employee number changes cannot be performed on the first pay of the new year (regular run) or for the first pay of a new payroll. If you require a change for the first pay, contact your Customer Support Team.
Tasks
Select an employee number other than the next available number for a new employee:
- Go to the New Hire page.
- In the Employee Number field, enter the new employee number.
The new employee number must:
- be a number not in use or previously used in the payroll. If the number is already in use, an error message displays when the page is saved.
- be a valid number. Alphabetic and special characters are not accepted. If the number is invalid, an error message displays.
- not be 000000000
- not be between 0000099961 and 0000099999 or 999900000 and 999999999 inclusive.
Note: Terminated employees remain in Powerpay until the year end, so you cannot reuse a terminated employee's number.
- Complete the remainder of the Add new employee page as required.
- Click Save.
Amend an employee number for a new employee before the current payroll is submitted for processing:
- Go to the New Hire page.
- Select the employee you want to change the employee number for from the Employee List.
- In the Employee Number field, enter the new employee number. The same validation rules exist when editing the new employee number.
The new employee number must:
- be a number not in use or previously used in the payroll. If the number is already in use, an error message displays when the page is saved.
- be a valid number. Alphabetic and special characters are not accepted. If the number is invalid, an error message displays.
- not be 000000000
- not be between 0000099961 and 0000099999 or 999900000 and 999999999 inclusive.
Note: Terminated employees remain in Powerpay until the year end, so you cannot reuse a terminated employee's number.
- Click Save.