Adjust the EI history of a terminated employee

To ensure that you create an accurate Record of Employment, check the employee's EI History to see if any adjustments are required.

Tasks

Adjust the EI history of a terminated employee

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Insurable Earnings Adjustments page.Closed From the Payroll menu, select ROE / Employee Status Change > Insurable Earnings Adjustments.
  3. Select an employee from the Employee List.
  4. Select an action from the Action to be taken list.
  5. Click Next. Powerpay displays fields relevant to the action you chose.
  6. Complete the fields on the page.
    • If reallocating information from one pay period to another, enter positive values.
    • If editing a specific pay period, enter positive or negative values as appropriate.
  7. (Quebec wages only) Repeat step 6 to adjust QPIP hours and earnings in addition to EI Insurable hours and earnings.
  8. Click Save.

Note: EI (and QPIP if applicable) History can be edited to over a year in the past, if those pay periods were processed using Powerpay. The exact number of previous pay periods potentially available is based on the payroll frequency.

Field Information

  • Reallocate - Reallocate insurable earnings and insurable hours from one pay period to another. The most common reason for reallocating earnings and hours is when you have paid an employee more than one pay period from within one pay period. The Employee Timesheet allows you to automatically allocate earnings and hours to different pay periods, but if you have forgotten to do that, you can correct the error here.

  • Edit - Edit insurable hours and insurable earnings for a specific pay period. Normally you do not need to edit insurable hours and insurable earnings. The most common reason for editing insurable hours is because a salaried employee has not been set up with the correct standard hours per pay period.

  • View - View employee EI and QPIP History for all available pay periods with insurable hours and earnings listed by pay period.

  • First Day Worked - The first day worked by the employee. This value is taken from the entry on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

  • ROE First Day Worked - If available, this field displays the date the employee was rehired after an absence.

  • Last Day Worked - Displays the last day worked for the employee if the employee's present status is terminated. If the employee was terminated on a previous payroll run, the employee's Insurable Earnings History is view-only.

  • ROE Previously Issued - If a Record of Employment was previously generated, the date the ROE was produced displays.

  • Total Insurable Hours - Displays the total number of insurable hours that prints on the Record of Employment.

    Note: This value does not include insurable hours accumulated after the current pay period is processed.

  • Total Insurable Earnings - Displays the total insurable earnings that prints on the Record of Employment.

    Note: This value does not include insurable earnings accumulated after the current pay period is processed.

  • QPIP History (if applicable) - Displays the number of Total Insurable Hours and Total Insurable Earnings for information purposes. These hours have no impact on the employee's Record of Employment form.

  • Pay Period - Displays all available pay periods. The number of previous pay periods potentially available in Powerpay is based on your payroll frequency:

    • 60 for Weekly payrolls
    • 30 for Biweekly payrolls
    • 30 for Semi-monthly payrolls
    • 15 for Monthly payrolls
    • 1 yr. + 5 payrolls for any Other payroll

  • Insurable Hours - Displays the insurable hours for each available pay period.

  • Insurable Earnings - Displays the insurable earnings for each available pay period.

  • Edit Pay Period - This field appears when the action is editing insurable earnings history for a specific pay period.

    From the list, select the pay period for which to edit the employee's Insurable Earnings History. The list displays Pay Period Ending Dates and Pay Period Numbers for five future pay periods, the current pay period and all previous pay periods in the calendar year processed through Powerpay.

  • Move from which Pay Period? - This field appears when the action is reallocating insurable earnings history from one pay period to another.

    From the list, select the pay period FROM which to move the insurable hours and earnings. The list displays the Pay Period Ending Dates and Pay Period Numbers for five future pay periods, the current pay period and all previous pay periods in the calendar year processed through Powerpay.

  • Move to which Pay Period? - The field appears when the action is reallocating insurable earnings history from one pay period to another.

    From the list, select the pay period TO which to move the insurable hours and earnings. The list displays the Pay Period Ending Dates and Pay Period Numbers for five future pay periods, the current pay period and all previous pay periods in the calendar year processed through Powerpay.

  • Insurable Hours - Enter either a positive or negative value to adjust the Insurable Hours for the employee. Your entry adjusts, NOT replaces, the insurable hours recorded for this employee. After saving the page, any adjustment entered is reflected in the History section of this page.

  • Insurable Earnings - Enter either a positive or negative value to adjust the Insurable Earnings for the employee. Your entry adjusts, NOT replaces, the insurable earnings recorded for this employee. After saving the page, any adjustment entered is reflected in the History section of this page.