Verify the payroll data

Tip: You must open a pay period to use this feature / functionality. Click the Pay Period menu and click the Enter button for the pay period you want to work with. The Payroll and Process menus become available.

Data verification ensures that your payroll data has been entered accurately. A series of warning messages are displayed for your review on the Data Verification page. On the bottom of the page, you find totals for the information you have entered for the current payroll.

You should verify your data before you submit it to Dayforce for processing to make sure that your payroll is error free. Use the Data Verification page.Closed From the Process menu, select Data Verification. to check KEYED data for the payroll. By checking against your source documents, this page helps you balance your payroll data entries BEFORE requesting a preview of the payroll.

The most important fields to check are the Regular Payment Totals for Hours and Earnings, and Second Payment Totals for Hours and Earnings. These values come from the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. and the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment..

Note: Automated earnings, such as salaries and permanent earnings, are NOT included in the data totals because these entries are not keyed as part of the pay period entries.

The Data Verification page.Closed From the Process menu, select Data Verification. page displays a summary of information keyed for the current payroll in two sections:

  • The first section contains Warning Messages based on items keyed to the payroll during this pay period as well as permanent company and employee information.
  • The second section displays Totals for One-time Entries keyed during this pay period. For example, the number of hours being paid to an hourly employee on this pay period is a one-time entry. A new deduction amount to be taken each pay period for a company deduction, such as group insurance, is a permanent entry and is not totaled on this page.

The different sections, and categories within them, appear only if there are current entries in that particular section or category. For example, if no manual cheques were keyed, the Manual Payment Totals category does not appear.

Click an employee's name in any of the messages to open the profile for the selected employee.

Prerequisites

You can use this page at various stages of entering payroll information. For example, if your payroll balances are based on departments within your company, you can enter payroll information department-by-department, and use the Data Verification page after you complete entries for each department.

The following pages feed dollar values to the Data Verification page:

  • Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.: All keyed entries, including salary overrides and permanent earning overrides
  • Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.: All keyed entries, including salary overrides and permanent earning overrides
  • Deductions & Contributions page.Closed From the Payroll menu, select Regular Payment > Deductions & Contributions.: All This Pay Only entries, including garnishment overrides (not permanent entries)
  • Statutory Deductions page.Closed From the Payroll menu, select Regular Payment > Statutory Deductions.: All This Pay Only entries (not permanent entries), including one-time additional dollar amounts and dollar amount overrides (for CPP/QPP, Employment Insurance, Federal taxes, and Provincial taxes). Also, one-time entries for allocations to the T4A or RL-2.
  • Direct Deposit page.Closed From the Payroll menu, select Hire/Profile > Direct Deposit.: This Pay Only entries for second or additional deposits.

Although permanent entries are not included in the Totals sections, changes to permanent values generate specific messages on the Data Verification page. For more information, see Data verification warning messages.

Tip: Powerpay Plus users can view additional totals on the Data Verification page

Next steps

Request a payroll preview.

Tasks

  1. Navigate to the Data Verification page.Closed From the Process menu, select Data Verification..

  2. Check the messages displayed and review the totals of your one-time entries for accuracy.

    • Warning messages report data that you should review. The issues displayed in the warnings do not stop the payroll from being produced.

    • Error messages are serious errors that stop the pay from being produced. You must correct them before you can continue.

  3. If you discover an error on the Data Verification page, return to the appropriate page to enter the correction, and then check the Data Verification page again to make sure the correction did not cause any further errors. Keep checking the Data Verification page until you are satisfied that your payroll is completely accurate.
  4. After verifying that the information is correct, request a preview of the payroll.

Field Information

Displays any situations that require your attention. Powerpay flags these situations so that you can verify whether the keyed information is what you wanted. If the information is NOT what you wanted, you can go back to the pages to correctly key the data.

Displays the totals of all the KEYED Regular Payment entries that are part of this payroll run. This total does NOT include salaries and permanent earnings. It DOES include any salary overrides and permanent earnings overrides keyed on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

Displays the totals of all the KEYED Second Payment entries that are part of this payroll run. This total does NOT include salaries and permanent earnings. It DOES include any salary overrides and permanent earnings overrides keyed on the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Displays the totals of all the KEYED manual cheque entries that are part of this payroll run. To prepare to write a manual cheque, see Record manual payments issued prior to this pay period. To enter manual cheque information in Powerpay , use the Manual page.Closed From the Payroll menu, select Adjustments > Manual. You can verify the totals you have entered on the Data Verification page.

Displays the totals of all the KEYED reversal entries that are part of this payroll run.

To enter reversal information in Powerpay , use the Reversal pageClosed. From the Payroll menu, select Adjustments > Reversal. You can verify the totals you have entered on the Data Verification page.

Displays the grand totals of all the KEYED entries that are part of this payroll run, INCLUDING all keyed information for regular, second payments, manual, and reversal cheques.

This total does NOT include salaries and permanent earnings. It DOES include any salary overrides and permanent earnings overrides keyed on the Employee Timesheet page.

Contains summaries of miscellaneous information for this payroll.

Displays a summary of any manual dollar-value adjustments you have made to the vacation accumulator during this payroll run.

To enter vacation accumulator adjustments in Powerpay, open the Accumulators page.Closed From the Payroll menu, select Adjustments > Accumulators. Individual employee changes are not listed - only the total of all changes.

Displays a summary of any manual dollar-value adjustments you have made to the additional accumulator during this payroll run. To enter additional accumulator adjustments in Powerpay, open the Accumulators page.Closed From the Payroll menu, select Adjustments > Accumulators. Individual employee changes are not listed - only the total of all changes. For example, when Sick Pay Accumulator adjustments are entered, the total adjustments displays.

Displays a summary of all one time override values that you keyed for second deposits.

Related Information

Messages appearing on the Data Verification page ONLY appear if necessary. Warning messages make reference to the payment type and cover the following areas of your payroll.

Lists the employees who have incorrect or missing SIN numbers. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

Lists the employees who may have the wrong CPP/QPP status, based on their age, or alternatively who may have an incorrect birth date. For these types of messages, click the employee’s name to open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile. Make the appropriate changes and then return to Data Verification page.

Lists the employees who have had their rates changed (with changed values) and who have rates that fall above or below the payroll control amounts. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

Lists the employees who have non-standard rates that fall above or below the payroll control amounts. To make corrections, open the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. or the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Lists the employees who have had their salaries changed and who have salaries that fall above or below the payroll control amounts. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

Lists the employees who have a Terminated or On Leave status for which hours and earnings have been entered (and will not be paid). To delete hours and earnings, open the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. or the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment. Alternately, to change the employee status, open the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE.

Lists the employees who have had their vacation rate changed. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

Lists the employees who have had their additional accumulator rate changed. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

When an employee's Hour Per Pay is changed, lists the employee's previous and new Hours per pay. To make corrections, open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

Lists the employees who have no pay while requesting one-time deductions (the deductions will not be taken). To delete the one-time deductions, open the Deductions & Contributions page.Closed From the Payroll menu, select Regular Payment > Deductions & Contributions. Alternately, enter hours and earnings on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. or the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Lists the employees who have an invalid bank transit number.

To make corrections., open the Direct Deposit page.Closed From the Payroll menu, select Hire/Profile > Direct Deposit.

Lists the employees who have entries, which reduce taxable income, and lists the commissioned employees who have had their annual income and expense estimates changed. To make corrections, open the Statutory Deductions page.Closed From the Payroll menu, select Regular Payment > Statutory Deductions.

Lists missing registration numbers and business numbers, given the choices that were made for EI rates as well as federal and provincial tax remittances. You may have to contact your Customer Support Team with the numbers.