Mass deduction and contribution update

Tip: This feature is available with Powerpay Plus.

Use the mass deduction and contribution update feature to update deductions and contributions for multiple employees at one time using the same update method (value modifier, percentage modifier, new value or manual update). At the end of this process, you can review the proposed changes, modify individual records, and exclude individual records from being updated. You can also save update details in a reusable template.

Tasks

Results

When you complete a mass deduction and contribution update, Powerpay updates the values for the selected employees on numerous pages including employee profiles and status pages, timesheets and rapid entry pages, direct deposit, insurable earnings history, adjustment pages, and employee compensation reports.

Field Information

  • Employee Deduction

  • Employer Contribution - Select an option and then select a specific deduction or contribution from the drop-down list.

  • Value Modifier (+/-) – Enter the value by which to change the selected deduction or contribution.

    old value  ± value modifier amount = new value.

  • Percentage Modifier – Enter the percentage by which to change the deduction or contribution value, select a rounding method and the number of decimal places to round to.

    old value ± (old value* percentage modifier amount) = new value

  • New Value – Enter the new deduction or contribution value.
  • Manual Update – Enter a new deduction or contribution value for each employee individually as required in the Employee List after clicking Preview.

  • Pay Type - Select the pay type for the employees to update. Only employees with the selected pay type are updated.

  • Value Range - Enter a minimum and maximum value. Only employees with a deduction or contribution value within the selected range are included.

  • First Day Worked Range - Select employees within a First Day Worked Range date range. Employees whose First Day Worked Range date is on or following the start date and on or before the end date are included.

    If only a start date is selected, all employees with a start date on or after the selected date display in the Employee List. If only an end date is selected, all employees with a First Day Worked Range date on or prior to the selected date display in the Employee List.

  • Position - Select the Positions to include to narrow the selection of employees to update by. When a specific Position option is selected, all ID fields associated with the position display in the ‘Filter Criteria’ section as read-only. Only the ID fields not associated with the position remain editable.

    The Position filter is available when the Compensation feature is enabled and set up for the payroll.

  • Distributions (ID X, ID Y, ID Z and ID Dept) - Select the distributions to include. Only the distributions set up for your payroll display. Only employees with the distributions are included.

  • Province of Employment - Select the province of employment for the employees to update. Only employees in the selected province are included.

  • Status - Select the status of the employees to update.

  • Employee Deduction - Select the deduction to include in the filter criteria. Only the employees set up to receive the deduction are included.

  • Employer Contribution - Select the employer contribution to include in the filter criteria. Only the employees set up to receive the contribution are included.

This section appears after you click Preview. The Employee List displays all of the employees in the open pay period that meet the Update On and filter criteria. Clear the check box next to the name of any employees you do not want to include in the update. Change the values in editable fields for individual employees, if required.