Adjust prior pay period for a time off request

Tip: This functionality is available to Powerpay People customers using the Time Off Request module. To request this functionality, contact your Service Delivery Team.

When a time off request is approved or cancelled for a past pay period, the entries for the past pay period are not reflected in Powerpay.

To ensure the year-to-date and accrual amounts are correct, you must enter an adjustment for the correct pay period.

Tasks

Tip: Enter your time off adjustments on the Manual page to ease balancing your totals on the Data Verification page.Closed From the Process menu, select Data Verification.

Warning: Do not enter the adjustment on the Timesheet as all entitlements linked to pay codes are set to salary offset. This will cause an error in payment.

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Go to the Manual page.Closed From the Payroll menu, select Adjustments > Manual.

  3. Select the employee for whom to make the adjustment.

  4. In the Hours section:

    1. Select Regular Hours from the Description list.

    2. In the Hours field, enter the hours approved for the time off request as a negative (-) value.

    3. From the Pay Period list, select the past pay period when the time off was taken.

    4. In the next Description list, select the appropriate code for your adjustment (for example, Vacation Hrs-TT).

    5. In the Hours field, enter the hours approved for the time off request as a positive (+) value.

    6. From the Pay Period list, select the pay period when the time off was taken.

  5. Click Save.

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Go to the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

  3. Select the employee for whom to make the adjustment.

  4. In the Hours section:

    1. Select Regular Hours from the Description list.

    2. In the Hours field, enter the hours approved for the time off request as a negative (-) value.

    3. From the Pay Period list, select the past pay period when the time off was taken.

    4. In the next Description list, select the appropriate code for your adjustment (for example, Vacation Hrs-TT).

    5. In the Hours field, enter the hours approved for the time off request as a positive (+) value.

    6. From the Pay Period list, select the pay period when the time off was taken.

  5. Click Save.