Change employee status
A status change is an event that changes an employee’s working status such as activating, terminating, re-hiring, or placing an employee on leave. An employee’s status directly affects whether or not they are paid. Active employees are paid. Employees who are terminated or on-leave are not paid. Terminated or on-leave employees are only paid in the current run when the Current Pay option of “Process” is selected - they are not paid on future runs.
Some status changes generate a Record of Employment (ROE) for the employee whose status has changed.
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Click the Pay Period menu and click the Enter button for the pay period you want to work with.
- Go to the Status Change / ROE page.
- From the Employee List, select the employee whose status to change.
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In the Status Change Options section, choose the applicable options. The following options are available:
- Resulting Status - The status the employee should have after completing the status change. Three options are available: Active, On Leave, Terminated
- ROE Form – The ROE form options include: Produce, Amend, Do not produce.
- Current Pay – Should the current pay be processed. The options include: Process, Do not process.
A common termination sequence would be:
Terminated; Produce; Process.
By selecting Process in the Current Pay field, the vacation accumulator can be paid out even if the employee has no other earnings to be paid.
Note: When an invalid set of status change options is selected, an error message displays.
Note: If the selected status change options require the employee to be reactivated, a message displays.
Note: A Record of Employment (ROE) cannot be generated for an employee with no insurable earnings. Before changing an employee’s status, make any necessary adjustments to the employee’s EI History.
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Click Next.
Depending on the option you choose, any additional fields that you must complete appear on the page.
- Complete the additional fields, if required.
- Click Save.
For more information, see Status Change Options.