Associate an Employee with a Position

When the Compensation feature is enabled and set up, the Position field displays in the Compensation section on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

The Position field includes a list of all of the positions available to the employee. If Work Assignments are set up, only the positions assigned on the Work Assignments page display. If Work Assignments are not set up, all positions set up for the payroll display.

If the employee’s assigned position is changed on the Employee Profile page, previous Position, ID, and Exception Rate field entries on the Reversal, Manual, Employee Timesheet (Regular or Second Payment) pages remain unchanged. However, if the Exception Rate for previously saved entries was <blank>, the Exception Rate on the Employee Timesheet (Regular or Second Payment) page remains populated with the employee’s Pay Rate prior to the position change to ensure the previous hours entered are paid at the correct rate.

Tasks

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Open the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

  3. Select the employee for whom to assign a position from the employee list.

  4. In the Compensation section, select the Position to assign the position to the selected employee. The assigned position is the employee’s primary position.

    The following employee fields are based on the selected position and the position setup on the Jobs & Positions page and can be updated if required:

    • Employment Type – Full-time, Part-time, <blank>.

    • Pay Type - selections are limited to the pay types that correspond to the Pay Type Group for the position.
    • Pay Rate - for Hourly EE, the Position Rate displays. For Salary EE, the equivalent pay period salary displays.
    • Standard Hours per Pay.

  5. Click the Set values from Position button to apply the values for the selected employee. Values can also be entered or selected manually.

  6. The ID Dept, ID Y, Z and X values are populated automatically based on the selected position and the position setup on the Jobs & Positions page.

  7. The Position Title displays in the Additional Information section when the option for the name to be used for the Position Title is selected on the Position Details page, and the employee did not have a previously assigned Position Title. Edit the Position Title name if required.

  8. Click Save.