Add a message to employee pay statements

Messages can be added for a selected pay period for individual employee pay statements or for all employee pay statements. To view an example of a pay statement with a message, click here.

Note: The message entered on an employee's pay statement overwrites the Position Title on the pay statement for the payroll run, if employees have a Position Title set up on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile. For more information about Position Titles, click here.

Pay statement message for individual employees

Use the Employee Messages page.Closed From the Payroll menu, select Employee Messages. to add a one-time message to an employee's pay statement for either Regular or Second Payments. The message can be a maximum of 60 characters and prints in addition to any company level message that may have been created for the run.

Pay statement message for all employees

Use the Edit Pay Period page.Closed From the Pay Period page, click the Pay Period Number. to enter a message to print on employees' pay stubs for this payroll run (maximum 54 characters).

Tasks

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Employee Messages page.Closed From the Payroll menu, select Employee Messages.
  3. Determine which employees receiving the current pay require a message on their pay statement.
  4. From the Employee List, select the first employee who requires a message.
  5. Click the regular Payment or Second Payment field, as appropriate for the pay statement to which you are adding a message, and enter the message to appear on the pay statement. The message may be up to 60 characters long, including spaces.
  6. Click Save to apply the message to the employee's pay statement.
  7. Repeat steps 2 to 4 for each active employee who requires a message.
  1. Navigate to the Edit Pay Period page.Closed From the Pay Period page, click the Pay Period Number.

  2. Enter a message to print on employee pay statements for this payroll run (maximum 54 characters) in the Message to print on pay statements for all employees for this payroll run field.

  3. Click Save.