Payroll Register Summary

The Payroll Register Summary is a series of five reports which prints after the payroll register.

These reports display the following:

Special Deductions / Excess Deductions / Salary Allocation - In the event that a manual or reversal cheque is issued, the net pay amount shows up as a special deduction (SD) in this report. In addition, the code SD can be used as a one-time deduction code.

Excess deductions are produced for an employee when their total deductions exceed their net pay, or their total negative deductions are less than their total negative earnings. Any excess deductions can be carried forward to, and deducted from, your next pay run; or they can be accrued.

In the example illustrated, 50% of employee 10’s salary has been allocated to department 98.

Hours and Earnings - Provides totals for all hours and earnings codes for the current payroll.

Employee Deductions and Employer Contributions - Provides a detailed breakdown and totals of all statutory and non-statutory deductions and benefits for the current pay, month-to-date, and year-to-date, as well as all year-to-date adjustments.

PART-TIME may display next to FED.TAX, CPP and EI if you have multiple taxation numbers for different EI rates.

Net pay - The total of the payroll’s direct deposits, cheques and garnishments in a single figure. For a total of garnishments deducted in the current pay, view the Garnishee Summary

Deduction Cheques Issued on Your Behalf - Provides the amounts, sequence numbers, and descriptions of all deduction cheques/remittances issued as a result of the current pay.

Summaries of Provincial Medical and WCB Assessable Earnings - Summaries of these two items will display, totaled by province.

Vacation pay – Vacation pay and vacation accumulator activity for the current pay period display. This includes:

  • vacation pay paid

  • vacation pay accrued

  • vacation accumulator adjustments keyed by you

  • vacation accumulator balances removed for status T (terminated) employees with a value left on account after the last payroll run

  • year-to-date vacation accumulator balance

Distribution Summary (Departments 01–199) - This report has two sections.

The first lists the total number of hours and earnings worked in a department other than the employee’s home department. In the example, 40 regular and 2 overtime hours were debited (DR) to the exception department 04 and credited (CR) to the employee’s home department 03.

The second section provides a breakdown, by department, of hours, earnings, and company benefits (including the employer portions of CPP/QPP, EI and provincial medical). The amount of vacation paid and accrued by department for the current period is also displayed.