How can we tell if the Employee requested the time off or if it was entered by the Payroll Admin on the employee's behalf?

If the request was made by the Payroll Admin, on the employee’s behalf, the Payroll Admin user displays on the Entitlement History report for the request. If the request was made by the employee in Self Service, the employee’s name displays on the Entitlement History report for the request.

Is there a report that illustrates the dates the employee requested off?

No report exists, however you can simulate the employee in Self Service and view the dates on the employee’s My Requests tab in Self Service.<div>Note: <ul><li>Pending and approved requests display on the calendar and the My Requests tab.</li><li>Denied requests do not display.</li></ul></div>

What is the difference between Current Entitlement Balances Report and the All Entitlement Balance History Report?

Current Entitlement Balances Report on the <a>Reports page.</a> From the People menu, select Reports. displays the custom entitlement balances for each employee. It does not display any Standard Entitlement balances.The Transaction History Report on the <a>Reports page.</a> From the People menu, select Reports. displays transaction activity entered for custom and standard entitlements. Note: The date column reflects the date a transaction entry was recorded. Transaction entries include the date the time was requested (not the actual days requested), date approved, date cancelled, and any balance adjustments.

Powerpay People Reports

Emergency Contacts Report

The Emergency Contacts report provides emergency contact related information for all Active and New employees.

Go to the Reports page. From the People menu, select Reports.
Click the Download button for the Emergency Contacts report.

The report downloads in *.csv format.

The report includes all emergency contact information available for all Active and New employees, excluding comments.

If there is no emergency contact information available for any employees, Powerpay displays the message: "There is no data available for this report."

All Entitlement Balance History

The All Entitlement Balance History report includes all balance history records for all standard and custom entitlements, for all employees on the payroll. Use the All Entitlement Balance History report to view and track the complete history for each entitlement.

Go to the Reports page. From the People menu, select Reports.
Click the Download button for the All Entitlement Balance History report.

The report downloads in *.csv format.

It includes the following information:

Payroll ID
Employee Number
Employee Last Name
Employee First Name
Import Code
Entitlement Description
Date
Transaction
Changed By
Adjustment
Balance (Hours)

Note: An employee’s entitlement balances displayed on the report may differ from the balances displayed on the Register. This is because the balances on the report include pending requests. The balances displayed on the Register do NOT include pending requests.

Note: Entitlements that allow an unlimited balance only display one history record with a balance of zero.

Current Entitlement Balances Report

The Current Entitlement Balances report provides the current entitlement balances for all employees for all custom entitlements for the payroll.

Go to the Reports page. From the People menu, select Reports.
Click the Download button for the Current Entitlement Balances report.

The report downloads in *.csv format.

It includes the following information:

One row per employee per entitlement balance (Import Code). In other words, the file only includes one row for each employee for the same import code. However, the file may contain multiple rows for the same employee each with a different import code.
Payroll ID - each file contains employee records for ONE payroll number.

If this file is used to import the data to a new payroll, this column is used by the import validation process to validate that the file does not contain data for other Payroll IDs, and that the file is being loaded to the correct (matching) Payroll ID.
Employee Number
Employee Name (Last, First)
Import Code – the import code assigned to the custom entitlement.

The code is assigned in step 2 of the Custom Entitlement Setup module in Powerpay and is a maximum of four alpha-numeric characters.
Entitlement Description – The description assigned to the custom entitlement in step 1 of the Custom Entitlement Setup module in Powerpay.
Hours (Up to 2 decimal places) – the balance data for the employee in hours for the entitlement.

English and French number formats are supported based on the Powerpay interface logged in.

Example:
A value of 9,999 is entered in the Hours column

English Powerpay interface – Powerpay interprets the value as 9999

French Powerpay interface – Powerpay interprets the value as 9.999. An error is generated because the value exceeds two decimal places.

The report is sorted by employee Number followed by Entitlement Description.

Expired Employee Documents Report

The Expired Employee Documents report includes information on employee documents that have already expired.

The report is only available for download when role based security is enabled for the payroll and the Powerpay user accessing the report has access to the Documents tab. From the People menu, select People List > Documents.

Go to the Reports page. From the People menu, select Reports.

Click the Download button for the Expired Employee Documents report.

The report downloads in *.csv format. It includes the following information:

Expiry Date
Type
Document
Version
Last Updated
Employee Number
Employee name
Employee Status

If there is no data, Powerpay displays the error message.

Expiring Documents Report

The Expiring Documents report includes information on employee documents that will expire in the next 30 days.

The report is only available for download when role based security is enabled for the payroll and the Powerpay user accessing the report has access to the Documents tab. From the People menu, select People List > Documents.

Go to the Reports page. From the People menu, select Reports.
Click the Download button for the Expiring Documents report.

The report downloads in *.csv format. It includes the following information:

Expiry Date
Type
Document
Version
Last Updated
Employee Number
Employee name
Employee Status

If there is no data, Powerpay displays an error message.