Time off requests

A time off request is a formal request from an employee to take time off. There can be many reasons for a time off request including vacation, personal time, bereavement, and jury duty. Powerpay’s time off request feature:

• provides a standardized system for submitting and approving requests.

• empowers your employees to manage their time off requests, anytime and anywhere using Powerpay Self Service on a computer, tablet, or smartphone.

• automatically notifies the employee via email of the status of their time off request.

• streamlines your employees’ experience, allowing them to create requests, review balances, select reasons, add comments, and submit the request to their manager.

• routes the request to the right person and reduces admin time by allowing managers and payroll administrators to rapidly review, approve or reject time off.

• optionally updates your employee timesheets with the approved requests for payroll integration.

• eliminates errors by automatically calculating time taken using the employee’s normal working days and hours, public holidays and automatically updating accruals.

• allows you to:

  • customize time off policies such as negative accrual balances, unlimited balances, and carryover rules.

  • create customized entitlements such as vacation, volunteer days, and jury duty.

  • track time for employees without a permanent rate or salary by creating a custom entitlement not linked to a pay code. E.g. Commission employees

• provides a centralized calendar with:

  • visibility to all approved, pending and denied requests.

  • a customizable holiday calendar, including special event days.

Note: Time off requests are only processed with Regular runs.

Prerequisites

You are using Powerpay People and the time off request feature is enabled for your payroll.

Tasks

• Time off request company calendar set up

• Time off request account set up

• Employee time off request settings

• Manage time off requests

Resources

• Time Off Requests - Employee Guide