Paying Out Vacation and/or Accumulator Amounts for Multiple Employees
Tip: This feature is available with Powerpay Plus.
Tasks
Pay out vacation and/or additional accumulator amounts for multiple employees
- Click the Pay Period menu and click the Enter button for the pay period you want to work with.
- Open the Mass Accumulator Payout page.
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Select a Payment Type, regular or second payment.
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Select an Applicable Period of Time from the drop-down list. This selection only applies to employees without previously saved entries on the Timesheet.
For regular runs, the default value in this field is your payroll’s pay frequency. For extra runs, the default value in this field is No Time Taken. This is the usual setting for an extra payroll run.
Select a different value only if the earnings you are paying are for a period of time other than the standard pay period frequency. In that case, apply the CPP/QPP exemption for a specific period of time.
The value in this field controls the calculation of CPP/QPP exemptions and the amount of income tax deducted. The yearly CPP/QPP exemption is calculated on a per-pay-period basis. This value controls the portion of the yearly exemption allowable for the employee’s pay.
Set the value of this field to apply the CPP/QPP exemption the appropriate number of times.
Note: The Applicable Period of Time setting has no effect on the company deductions and contributions taken, and you may have to use the Deductions & Contributions page to enter one-time overrides. For example, you may be paying an employee for four weeks, including vacation. A deduction that comes off every payroll must be doubled, or a deduction will be missed.
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Select a Pay out Accumulator option from the drop-down list (required for companies with a vacation accumulator and/or an additional accumulator set up).
Note: This field only displays for companies with a vacation accumulator and/or an additional accumulator set up. -
Select a For which pay period? option from the drop-down list. This field only displays after a selection is made in the Pay out Accumulator field. The following options are available:
- The current pay period
- Up to five future pay periods in the current calendar year.
- Up to five previous pay periods for the current calendar year.
- Last PPN worked.
The dates display based on the payroll’s pay period end dates from the Calendar screen. If left blank, the current pay period is selected.
Note: This field only displays for companies with a vacation accumulator and/or an additional accumulator set up.
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Select filter criteria to specify which employees should be updated. Active employees and employees with pending status changes are included in the filter. The following filter criteria are available:
Pay Type – select the pay types to include. All Employees is selected by default. All hourly employee pay types and all salary employee pay types (that do not include paying out both Vacation and Additional Accumulator together) display. Select or clear the options as applicable. At least one check box must be selected.
Distributions (ID X, ID Y, ID Z and ID Dept) – select the distributions to include. Only the distributions set up for your payroll display. Only employees with the distributions are included.
Province of Employment – select the province of employment for the employees to update. Only employees in the selected province are included.
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Click Preview.
The Employee List displays all of the employees within the open pay period that meet the filter criteria. It includes:
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Select check boxes
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Employee Number
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Employee Name
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Applicable Period of Time
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Vacation Accumulator
- For Which Pay Period?
- Additional Accumulator
The list is sorted by Employee Number by default. To change the sort, click on a column name.
Click on an employee name link to review a read-only version of the profile for the selected employee.
The number of employees that meet the filter criteria and the number of employees selected for update display below the Employee List.
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Review the values. Edit any values as required.
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The values can be edited. . If you edit a value, a manual update icon
appears beside the edited value and 
appears at the top of the list. -
All employee specific error or warning messages display within the row. Click Show Messages to review the messages. Error messages display with a red error icon
and warning messages display with a warning icon 
. Click Hide Messages to collapse the messages. - Values entered on the Employee Timesheet (regular and/or second payment) display highlighted. Changes can be made to these selections prior to applying changed.
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If the values are incorrect due to inappropriate selection criteria, click Reset. Powerpay displays the following message:
Resetting deletes the Employee List and resets the page selections to the defaults. Please save as template or data will be lost. Click OK to continue, or Cancel to remain on the current filter criteria and employee list.
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- For each record that will be updated, Powerpay displays a check mark next to the employee name. If any of the employees that meet the selection criteria and display in the Employee List should NOT be updated, clear the check box.
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Click Apply.
Powerpay indicates the number of updates.
If the number is correct, click OK to continue.
If the updates are successful, Powerpay displays a Data Saved message that indicates the number of successful employee updates.
Powerpay displays a list of employees who met the selection criteria but were not updated because they were deselected in the Employee List.
The following employee(s) Accumulator(s) did not update because they were not selected in the Employee List.
Employee Number Employee Name Status
10100 Duke, Daisy Active 10150 Jones, James Active
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