Take specific deductions and contributions on an extra run

For an extra run, the default Deductions and Contributions Cycle is This Pay Only. No deductions and contributions are applied to the extra payroll run unless you specify them.

If you are using an extra payroll run to correct errors on the regular payroll run, deductions and contributions may be required. Do not request dollar value deductions on the Deductions and Contributions Cycle page.

Prerequisites

You have created an extra run.

Tasks

Take specific deductions and contributions on an extra run (when correcting payroll errors):

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. If the Extra Run is required only for specific employees, you may want to enter data using the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. All other pages specific to the payroll are also available for data entry. If your Rapid Entry page is set up with the required deductions and contributions, entries can also be entered there.

    Warning: Be certain that you have selected the correct payroll run.

  3. Open the Deductions & Contributions Cycle page.Closed From the Company menu, select Cycles > Deductions & Contributions Cycle.
  4. Under This Pay Only select ONLY the percentage-based deductions and contributions that need to be taken. DO NOT request dollar-value deductions.
  5. Click Save.
  6. Open the Deductions & Contributions page.Closed From the Payroll menu, select Regular Payment > Deductions & Contributions.

  7. Enter the appropriate dollar value deductions and contributions in the This Pay Only field for employees involved with the Extra run. These values will most often be the same as the deductions and contributions from the regular payroll run.

    Note: The Remaining Target values reflect the values from the processing of the last payroll. If an employee's earnings are being reversed, the target values will not show the reversed amounts done on this extra run until the payroll is processed.

  8. (optional) Enter any permanent deductions and contributions changes (or additions).

  9. Enter one-time overrides for garnishments, if applicable. Refer to your garnishment order for special instructions if this is a final payment. For more information see Enter a one-time garnishment amount.

  10. Click Save.