Vacation Pay - Active employee, time taken, NOT entire accumulator

This is a typical vacation pay payout for employees.

Depending on how you have set up your payroll, you may pay out vacation pay by requesting either the number of hours or the amount of dollars being paid out. Vacation time is insurable for both hours and dollars, therefore, Powerpay can calculate either dollars from hours entered or hours from dollars entered, depending on what you entered.

To ensure that Employment Insurance values are designated to the correct pay period, request vacation for the pay period in which the vacation time is taken. If required, make multiple entries to cover each applicable pay period.

Depending on how you have set up the Vacation Accumulator, you may be able to request more vacation than the employee has accrued in the accumulator. The accumulator would then register a negative value.

Prerequisites

Use the procedure that follows when the situation meets all of the following criteria:

  • The employee is active.
  • The employee is taking vacation time.
  • The employee is receiving a portion of the vacation accumulator (requested as either dollars or hours taken) but not the entire accumulator.
  • The employee may or may not have other current pay on this payroll run.
  • There is the possibility that the vacation payout falls under more than the current pay period.

Tasks

To pay vacation pay to an active employee as time taken (not the entire accumulator)

  1. Open the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.
  2. Select the employee from the Employee List.

  3. From the Applicable Period of Time list, select an period of time that reflects the number of weeks this payout represents (current pay + vacation pay).

    This allows the CPP/QPP exemption to be applied to all earnings plus the vacation time taken.

  4. Enter all hours and earnings including salary overrides and permanent earnings overrides, if any.

    Note: To view the employee's regular permanent earnings, open the Permanent Rates, Factors, Earnings page.Closed From the Payroll menu, select Regular Payment > Permanent Rates, Factors, Earnings.

  5. Request the vacation pay for the employee by specifying either hours or dollars in the appropriate pay periods.

    Note: Vacation pay must be requested for the pay period in which it is taken. That may require making multiple entries to cover each applicable pay period. If this is the case, manually calculate how much belongs to each pay period, and make the appropriate entries on different entry lines.

    To request the vacation pay as an hours amount (time taken)

    1. Select Vacation Hrs - TT from the Description list in the Hours section.

    2. Select the appropriate pay period in the For which pay period? list.

    To request the vacation pay as a dollars amount (time taken):

    1. Select Vacation $ - TT from the Description list in the Earnings section.
    2. Select the appropriate pay period in the For which pay period? list.
  6. Click Save.