Rapid Entry

The Rapid Entry page is where you enter multiple employee’s hours, earnings, deductions and contributions for a payroll run. The number of employees appearing on each page, as well as the choice of pay elements and their position on the page are configurable so that you can create a Rapid Entry page that is most efficient for the data entry of your payroll.

Tip: On a Regular run, salaried employees are paid automatically, you do not have to enter values for them unless you want to pay an additional amount over their regular salary or pay only a portion of their salary.

Before you begin, here are a few rules for data entered on the Rapid Entry page:

  • All entries made are for This Pay Only.

  • All entries made are for the current pay period.

  • All entries for an employee are allocated to the employee’s home department.

  • All entries for an employee are calculated at the employee’s current base rate of pay in conjunction with any permanent rates, or factors for that employee.

  • Entries made on the Employee Timesheet or Deductions and Contributions pages override data on the Rapid Entry page, and the fields on the Rapid Entry page will no longer be accessible for that employee (the text Timesheet or Ded&Con is displayed in the affected fields).

  • Vacation NTT (no time not taken) must be entered on the Employee Timesheet as it requires the Applicable Period of Time field updated with an entry of No time taken - Bonus Tax Method.

Video

How to enter hours and earnings in Rapid Entry

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Rapid Entry page.Closed From the Payroll menu, select Regular Payment > Rapid Entry.

    For customers with import functionality activated, the Import Status page is the default page.

  3. Beginning with the first employee in the Employee List, enter hours, earnings, deductions, and contributions amounts for each employee.

    Note: Salaried employees are paid automatically. Do not enter their regular salary amount here or they will be paid twice.

    Tip: Many people find it more efficient to use the Tab key to navigate around data entry pages such as this because they don't have to move their hands off the keyboard to use the mouse and then find their fingering again when they're finished. You may also use the Down and Up arrow keys to move down to the employee below or up to the employee above rather than tabbing through the columns.

  4. When you finish entering data for each employee, click Save.

    Note: Be sure to read any error or warning messages that appear after you click Save and make corrections, as required. If any of the data is invalid, no data on that page is saved for any of the employees.

    If you have more active employees than can be displayed on one page, navigation buttons appear under the Save button.

  5. Repeat steps 1 and 2 until you have entered hours and earnings information for all employees.

Enter data on the Rapid Entry page for Second Payments

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

  2. Navigate to the Rapid Entry - Second Payment page.Closed From the Payroll menu, select Second Payment > Rapid Entry - Second Payment.
  3. Review the current Second Payment options displayed at the top of the page. Use the links to amend any settings as required.

  4. Enter all relevant information for each employee.

    Tip: If no Second Payment is required for a given employee, leave the fields for that employee blank.

    All earnings and hours entered are allocated to the current pay period, for insurable history purposes. If this Second Payment is to apply to a different pay period, you must use the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment. to allocate the payment to the appropriate pay period.

  5. Click Save.
  6. (Optional) For those employees requiring exceptions such as exception rates, allocation to a different period of time, exception distributions, salary overrides and any vacation pay codes or additional accumulator pay codes, use the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.