Add new hires with the Powerpay Onboarding wizard

Important: To add new employees with a year-end adjustment run (Y-run), see Amend employee profile on a year-end run.

When Onboarding is set up for your company, new hires are added using the Onboarding wizard. Use the Onboarding wizard to record some details about the newly hired employee and create a Powerpay Self Service user for the new hire so they can complete the new hire process.

Note: All fields with a red * are required.

1. Open the People List. From the People menu, select People List.

2. Click in the People list.

   The Onboarding wizard opens.

3. Complete the new hire’s basic information. The information is saved on the Profile tab under the People menu when you complete the wizard.

4. Click Next.

5. Complete the new hire’s work assignment information. The information is saved to the Work Assignment section on the Profile tab under the People menu.

   To add a Position not in the list:

   1. Click the adjacent to the Position field.
   2. Click Add.
   3. Enter the name of the position in English and French.
   4. Click Save.

   The new position is available on the Position list for all people in the People list.

   To add a Department not in the list:

   1. Click the adjacent to the Department field.
   2. Click Add.
   3. Enter the name of the department in English and French.
   4. Click Save.

   The new department is available in the Department list for all people in the People list.

6. Click Next.

7. Complete the new hire’s employment information. The information is saved to the Employment Information section on the Compensation tab under the People menu.

8. Click Next.

9. Complete the new hire’s entitlements information. The information is saved to the Entitlements section on the Compensation tab under the People menu.

10. Click Next.

11. Select any company documents to assign to the new hire. Documents designated to send to all new hires on the Company Documents page are selected by default. You can clear any documents as required.
12. Click Next.

13. Review the new hire summary. The summary includes the values you entered and some automatically set defaults.

    To make any changes to the values you entered, click Previous.

    Note: The Employee Number cannot be changed once the Summary page is saved. If changes to the Employee Number are required, click Previous to return to the Employment Information page in the Onboarding Wizard and make the change before saving. To change the employee number after the payroll processes, contact your Service Delivery Team.

    To make changes to the defaults, click Save, complete the Self Service setup and navigate to the Profile and Compensation tabs under the People menu after completing the Onboarding Wizard.

14. Click Save.

15. (mandatory) Complete the Self Service setup section to create a Powerpay Self Service User for the new hire and grant the new hire access to Self Service.

    When you assign a Self Service User account to a new hire, you assign the new hire a unique username. Once the account is created, an email is sent to the new hire with their username, a password, a link to the Powerpay Self Service application and access to the Onboarding Wizard.

16. Click Create User.

17. Click Create Another New Hire to add another new hire or click Go Back to People List to continue working in Powerpay.

The person is added to the People List with the status New Hire “N”.

Note: Employee’s with the status New Hire “N” are NOT paid and are not available on the payroll pages in Powerpay including the Employee Timesheet and Rapid Entry pages. For the employee to be paid they must be changed to Active status. For more information see "Activate New Hire "N" employees".

Note: The My Requests tab in Powerpay Self Service is only available to onboarded employees after they are activated in Powerpay (status ‘A’).