Set up your Time Off Request Company Calendar

The Time Off Request Company Calendar is preloaded with all statutory holidays. As a Powerpay payroll administrator you have access to add information, such as company observed holidays (custom holidays), to the calendar view for all employees.

Add custom holidays

Use the Add New Holiday feature to add custom company holidays, specific to your company, to your calendar. When adding custom holidays, pay attention to the jurisdictions they apply to. The holiday will display on employee calendars for all the selected jurisdictions and will be used in calculating the duration of time off requests.

  1. Go to the Calendar tab.Closed From the People menu, select Calendar.

  2. Click Add New Holiday.

  3. Enter the new Holiday name in English and French.

  4. Select the date for the Holiday.

  5. Select the jurisdictions where the holiday is observed.

  6. Click Save.

The Holiday is added to the calendar and appears in the Events list below the calendar on the holiday date.

Calendar and custom holiday set up (4:16)

Change observed date for a statutory holiday

Statutory Days may fall on a weekend or other day that is already taken off by your company. In this event, you may wish to observe the statutory holiday on a different date.

Note: The observed date is used in the calculation of the duration for time off requests. It is important to have the correct dates before employee’s request time off to ensure accurate entitlement calculations.

  1. Go to the Calendar tab.Closed From the People menu, select Calendar.

  2. Select the date with the statutory holiday to edit. All events for the selected date display below the calendar in the Events section.

  3. Click the gear icon beside the statutory holiday to edit.

    The checkbox is selected for the Jurisdictions to which the statutory holiday applies. Some jurisdictions use alternate names for the holiday. Powerpay displays the alternate holiday name in brackets for each jurisdiction.

  4. Click the Observed checkbox.

  5. Select the date the holiday is observed.

    Note: The Observed Date of a statutory holiday must be within 5 days of the Holiday Date.

  6. Click Save.

The statutory holiday displays in the calendar on the new observed date.