Record manual payments

A manual payment is a payment issued to an employee not using Powerpay. The values must be entered in Powerpay to update the employee’s year to date values, including gross pay, statutory deductions, employee deductions, employer deductions or benefits and net pay.

This correction ensures that:

• Year-to-date values for all items are updated. This is particularly significant for items that affect Tax Forms (T4s, RL-1s, T4As, RL-2s).
• All earnings are in the system to create an accurate ROE
• The employer portion of CPP/QPP and EI (and QPIP if applicable) remittances are adjusted automatically.
• Remittances can be made to CRA or Revenu Québec, if Dayforce remits on your behalf.
• If the employee is accruing vacation pay, the employee's vacation accumulator is adjusted.
• If the employee's Province of Employment is one that imposes a payroll tax, Powerpay calculates the payroll tax on the employee's earnings and taxable benefits, if applicable.
• All of these totals are incorporated into the current totals that Powerpay displays on payroll preview pages and in final reports.

1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.
2. Navigate to the Manual page. From the Payroll menu, select Adjustments > Manual.

3. Open the Employee List and select the employee for whom a manual payment was issued.

   The employee's name, employee number, base rate of pay, home department, status, pay type, current province of employment, and current EI category display at the top of the window, and the window populates with those items that pertain specifically to that employee's province or territory and EI category.

4. Ensure the manual cheque being issued is for the same Province of Employment and EI Category as is displayed on the Compensation tab. From the People menu, select People List > Compensation. for this employee. If this is NOT the case, contact your Customer Support Team to help you with this procedure and skip the remaining steps for these instructions.
5. Enter all amounts used to create the manual cheque.

   Note: If your manual includes a bonus payment, contact your Customer Support Team. Extra steps are required to ensure the tax calculated is correct for future bonuses paid using the Bonus Tax Calculation method.

   Note: Calculated amount do not appear on the page until you click Save.

6. Select the pay period for which the hours or earnings were earned in the Select a pay period field.

7. (If applicable) Enter garnishment amounts. For additional information, see Enter a one-time garnishment amount.

   Important: Contact your Customer Support Team for assistance with these entries if Dayforce remits on your behalf.

8. (optional) Enter the cheque number of the manual cheque in the Company Cheque No. field.
9. Click Save.
10. A message displays indicating if your entry is balanced. If the message indicates that the entry is not balanced, adjust the entries and Save again.