Request time off for an employee

Note:

This functionality is available to Powerpay People customers using the Time Off Request module. To request this functionality:

  1. Click the Exchange icon in the Powerpay toolbar.

  2. Select Powerpay Products.

  1. Select Powerpay Time Off Requests.

  1. Click Contact Us.

  2. Complete the form and click Send.

    A Dayforce representative will contact you.

Service fees apply.

In some instances, an employee may be unable to log into Powerpay Self Service to request time off. For example, an employee is on vacation and their return flights are delayed. To accommodate such situations, Powerpay now includes the ability for an employee’s manager or the payroll administrator to enter a time off request on behalf of an employee. This helps ensure that the time off requests are kept up-to-date.

Note: Time Off Requests can be entered for up to two pay periods in the past.

Prerequisites

To submit a time off request for an employee, the employee must:

  • be Active

  • have a Self Service account,

  • have at least one Standard or Custom entitlement assigned to them.

Tasks

  1. Go to the Time-Off tab.Closed From the People menu, select People List > Time-Off.

  2. Select the employee for which to request time off from the People list.

  3. Click Request Time Off for Employee.

    The New Time Off Request form opens.

  4. Select a Reason for the request.

    The current entitlement balances are available on the right side of the page based on units of Hours or Days.

  5. Enter the Start Date and End Date for the request.

    Requests can span multiple dates.

  6. Select Type of Request. If Partial Day is selected, enter the Start Time and End Time.

    The balance is reduced by the duration of the request.

  7. Enter any Comments.

  8. Select how the request should be submitted, as Approved or as a Pending.

    Note: If you select Approved, the comments display as Approver’s Comments. If you select Pending, the comments display as Employee Comments.

  9. Click Save.

The request displays in the company calendar. If the request was submitted as pending, it displays as pending request until you review and approve or deny the request. It also displays on the My Requests tab, the manager’s To-Do list, the manager’s My Team Requests tab and your payroll administrators Pending Request tab.

Note: If the employee does not meet these prerequisites, the user is not able to submit a time off request for the employee. An Information message is displayed and the Request Time Off for Employee button is disabled.

  1. Go to the My Team’s Requests tab. (Time > My Team’s Requests)

  2. Click Request Time Off for Employee.

  3. From the Employee field, select the employee for which to request time off. The Employee field includes all employees that meet the prerequisites defined above (reports to the manager, are Active, have a Self Service account and have at least one Standard or Custom Entitlement assigned to them).

  4. Select a Reason for the request.

    The current entitlement balances are available on the right side of the page based on units of Hours or Days.

  5. Enter the Start Date and End Date for the request.

    Requests can span multiple dates.

  6. Select Type of Request. If Partial Day is selected, enter the Start Time and End Time.

    The balance is reduced by the duration of the request.

  7. Enter any Comments.

  8. Select how the request should be submitted, as Approved or as a Pending.

    Note: If you select Approved, the comments display as Approver’s Comments. If you select Pending, the comments display as Employee Comments.

  9. Click Save.

The request displays in the company calendar. If the request was submitted as pending, it displays as pending request until you review and approve or deny the request. It also displays on the My Requests tab, the manager’s To-Do list, the manager’s My Team Requests tab and the payroll administrators Pending Request tab.