Profile

Use the Profile page.Closed From the Profile & Settings menu, select Profile. to view your contact, personal and work information including:

  • address,
  • contact information,
  • emergency contacts,
  • personal information
  • payment information and
  • year-end tax and earnings statement delivery options.

Contact Information

You can review and edit your address records, contact information and emergency contact information in the Contact Information section on the Profile page.Closed From the Profile & Settings menu, select Profile. The information displayed is the information available in Powerpay. If the information for a particular field is unavailable in Powerpay, no information displays in the field.

Note: The Emergency Contact section only displays when Self Service and the HR features are enabled for your company in Powerpay.

The Emergency Contact fields display the name of the emergency contact along with the contact priority and contact details. The emergency contact with the highest priority displays by default. Click in the Name list to select a different emergency contact (if available).

To view additional information about the selected emergency contact, click the More… link.

If no emergency contacts are set up in Powerpay, a message displays indicating that emergency contact information is not available.

If the application is configured to use the Edit Address Information control, the Edit button displays in the Address Information section on the Profile page.Closed From the Profile & Settings menu, select Profile.

To edit your address:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Click Edit. The Address Information page displays.

  3. Edit your address as required.

  4. Click Save.

If the application is configured to use the Edit Contact Information control, the Edit button displays in the Contact Information section on the Profile page.Closed From the Profile & Settings menu, select Profile.

To edit your contact information:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Click Edit. The Contact Information page displays.

  3. Edit your phone number and E-mail address as required.

  4. Click Save.

You can review, edit, add and delete emergency contact records in the Emergency Contact section on the Profile page.Closed From the Profile & Settings menu, select Profile.

Note: The Emergency Contact section only displays when Self Service and the HR features are enabled for your company in Powerpay.

If the application is configured to use the Edit Emergency Contact Details control, the Add, Edit and Delete buttons display in the Emergency Contact section on the Profile page.Closed From the Profile & Settings menu, select Profile.

Note: The Edit and Delete buttons display when at least one emergency contact is available.

To add an emergency contact:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Click Add. The Emergency Contact Details page displays.

  3. Complete the fields with your emergency contact details. Required fields are marked with a red asterisk *.

  4. Click Save.

To edit an emergency contact:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Select a contact to edit from the Name drop-down list.
  3. Click  Edit. The Emergency Contact Details page displays.
  4. Edit the fields as required.
  5. Click Save.

To delete an emergency contact:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Select a contact to delete from the Name drop-down list.
  3. Click Delete. The Confirmation message displays.
  4. Click OK.

Personal Information

Your Social Insurance Number (masked), Social Insurance Number Expiry Date (for temporary SINs beginning with a 9), Earnings Statements & Tax Form Language, Birth Date (masked) and Gender are displayed on the Personal Information section.

The Social Insurance Number Expiry Date field only displays for temporary Social Insurance Numbers (SINs beginning with a 9). The Gender field only displays for payrolls set up with Group Retirement Plans.

To view the Social Insurance Number or Birth Date unmasked, click the View link. To hide the unmasked data, click the Hide link.

You can review and edit your information in the Personal Information section on the Profile page.Closed From the Profile & Settings menu, select Profile.

If the application is configured to use the Edit Personal Information control, the Edit button display in the Personal Information section on the Profile page.Closed From the Profile & Settings menu, select Profile.

The Social Insurance Number Expiry Date field only displays for temporary Social Insurance Numbers (SINs beginning with a 9). The Gender field only displays for payrolls set up with Group Retirement Plans.

To edit your personal information:

  1. Navigate to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Click Edit. The Personal Information page displays.

  3. Edit your information as required.

  4. Click Save.

Work Information

Your Direct Deposit and Earnings Statement & Year End Form Delivery are displayed on the Work Information section.

Direct Deposit

The Direct Deposit section contains your direct deposit information, including your bank information, priority number and the amount or percent to be deposited in each account when multiple direct deposit accounts are set up and enabled.

To view the Account No. unmasked, click the View button.

If you do not have direct-deposit set up, you are on terminated or on-leave status or the payroll is not enabled for direct deposits, this section displays the message “Direct Deposit information is not available.”

Earnings Statement & Year End Form Delivery

The Earnings Statement & Year End Form Delivery section on the Profile page.Closed From the Profile & Settings menu, select Profile. contains information on how you will receive your earnings statements and year-end tax forms: printed (paper copy) or electronic statement.

You can review and edit your earning statement and year end form delivery options in the Work Information section on the Profile page.Closed From the Profile & Settings menu, select Profile.

If your company has enabled the Edit Earnings Statement & Year End Form Delivery option, the Edit button displays.

To edit your earnings statement & year end form delivery options:

  1. Go to the Profile page.Closed From the Profile & Settings menu, select Profile.
  2. Click Edit in the Earnings Statement & Year End Form Delivery section. The Earnings Statement & Year End Form Delivery page displays.

  3. Select an earnings statement delivery option (electronic or printed).

    When Electronic only is selected, a Send e-mail notifications when new electronic earnings statements are available checkbox displays. Select the checkbox to receive an e-mail notification when your earnings statements are available to view.

  4. Select a year end form delivery option (electronic or printed).

    When Electronic only is selected, an e-mail notification is sent automatically when a new year-end form is available to view.

  5. Click Save.