Mass compensation update

Tip: This feature is available with Powerpay Plus.

Use the Mass Compensation Update feature to update compensation information for multiple employees at one time with the same default update method (rate modifier, percentage modifier, new rate or manual update). At the end of this process, you can review the proposed changes, such as the effective date and new compensation amount, modify individual records and exclude individual records from being updated. You can also save update details in a reusable template.

Tasks

Results

When you complete a mass compensation update, Powerpay updates the pay rate for the selected employees on numerous pages including employee profiles and status pages, timesheets and rapid entry pages, deduction and contributions, statutory deductions, permanent rate factors earnings, direct deposit, insurable earnings history, adjustment pages, and employee compensation reports.

Field Information

  • Pay Type

    • Hourly Employee

    • Salary Employee - Clear the check box next to any of the following salary pay types to remove them from the update.

    • Hourly EE also receives commissions
    • Hourly EE paid Vac Pay each pay
    • Hourly Employee

  • Rate Modifier - Enter the amount by which to change the base compensation rate.

    old rate ± rate modifier amount = new rate

  • Percentage Modifier - Enter the percentage by which to change the base compensation rate, select a rounding method and the number of decimal places to round to.

    old rate ± (old rate * percentage modifier amount) = new rate

  • New Rate - Enter the new compensation rate.

  • Manual Update - Enter a new rate for each employee individually as required in the Employee List after clicking Preview.

  • Pay Rate Range - Enter a minimum and maximum value. Only employees with a pay rate range within the selected values are included.

  • First Day Worked Range - Select employees within a First Day Worked Range date range. Employees whose First Day Worked Range date is on or following the start date and on or before the end date are included.

    If only a start date is selected, all employees with a start date on or after the selected date display in the Employee List. If only an end date is selected, all employees with a First Day Worked Range date on or prior to the selected date display in the Employee List.

  • Position - Select the Positions to include to narrow the selection of employees to update by. When a specific Position option is selected, all ID fields associated with the position display in the ‘Filter Criteria’ section as read-only. Only the ID fields not associated with the position remain editable.

    The Position filter is available when the Compensation feature is enabled and set up for the payroll.

  • Distributions (ID X, ID Y, ID Z and ID Dept) - Select the distributions to include. Only the distributions set up for your payroll display. Only employees with the distributions are included.

  • Province of Employment - Select the province of employment for the employees to update. Only employees in the selected province are included.

  • Status - Select the status of the employees to update.

  • Employee Deduction - Select the deduction to include in the filter criteria. Only the employees set up to receive the deduction are included.

  • Employer Contribution - Select the employer contribution to include in the filter criteria. Only the employees set up to receive the contribution are included.

  • No Compensation Change Since - Enter a date to only include employees whose compensation has not been changed since the date entered.

This section appears after you click Preview. The Employee List displays all of the employees in the open pay period that meet the Update On and filter criteria. Clear the check box next to the name of any employees you do not want to include in the update. Change the values in editable fields for individual employees, if required.