Employee Details

Use the Employee Details page.Closed From the Process menu, select Preview > Employee Totals. Click the employee name link. to review the following information for each employee in this payroll:

  • Details of earnings, deductions, gross pay, net pay, deposits, and employer-paid contributions by each Payment Type processed for that employee
  • Details that pertain to an employee’s garnishments, where the garnishment deduction was taken.

The Employee Details page displays a summary of information on file for the employee and remains available until the next time you request a payroll preview.

Tip: To quickly verify employee pay details and eliminate the need to click on individual employee names to open and view the current pay and year to date details, you can have a Payroll preview in PDF report added to your payroll. To add this service, contact your Customer Support Team. Service fees apply.

Prerequisites

You chose to see this employee's payroll details (and garnishment details, if applicable) by clicking the employee's name in the Employee Totals page of a payroll preview.

Results or Next Steps

Use this page to verify payroll information for the selected employee.

Information on this page is view-only. To save a copy of this data to use while making any required payroll changes, click the Print link at the top of the Powerpay window.

Use the Next Employee > and < Previous Employee links to select the next or previous employee without having to return to the Employee Totals page. To move to another section of employees you must return to the Employee Totals page.

When the payroll is sent to you, you receive a printed Payroll Register report that contains the same information available on this page (as long as no further changes were made to your payroll data). Any changes made since the last Preview are processed so it is generally a good idea to run a Preview once all final changes have been done.

Note: The detailed information for all your employees’ garnishment information is shown on a separate Garnishment Summary report that is included in your payroll report package.

Field Information

  • Employee Information on File - Displays the basic information about the employee, most of which comes from the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile. This box also identifies the Payment Type (Regular, Second, Manual and Reversal).

    Example: If the employee has a Regular and a separate Second Payment, the corresponding details displays for that employee’s Regular Payment and Second Payment.

  • Hrs. and Earns - Lists all hours and earnings types used during this year for the employee. Hours and earnings not used for the employee are not displayed.

  • Cur. Hrs - Lists any hours entered on the Employee Timesheet page for this employee on this payroll.

  • YTD Hrs - Lists all year-to-date totals for all hours types. This total includes the hours entered on the current payroll.

  • Cur. Earn - Lists any permanent earnings and earnings entered on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. for this employee on this payroll.

    Note: For an employee’s Regular Payment, permanent earnings do NOT need to be requested on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet. They are automatically paid unless you override them on this page. (For a salaried employee, you also have the options of changing the Status of the employee on the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE. so that no salary is paid.

    Example: If you select Do not process current pay; do not produce ROE form, employee is then put on leave, the employee is not paid the salary but you need to remember to re-activate the employee when that individual returns to work.

    Conversely, permanent earnings types are NOT automatically paid on an employee’s SECOND payment. If permanent earnings types are to be paid on an employee’s Second Payment, they must be selected from the drop down list box in the Earnings section of the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment. and the appropriate value entered.

  • YTD Earn - Lists all year-to-date totals for all hours and earnings types listed. This total includes hours and earnings entered on the current payroll.

  • EE Dedn’s - Lists all deduction types used during this year for the employee. Deduction types not used for the employee are NOT displayed.

  • Master (masterfile value) - Lists the permanent value on record for the deduction amount. If the deduction is requested on the payroll based on the Deduction Cycle selected on the Edit Pay page, this is the value calculated (where necessary) and deducted on the employee’s Regular Payment UNLESS a one-time override has been keyed on this payroll in the Deductions and Contributions page under the Regular Payment link.

    Deductions and Contributions for employees’ Second Payments are controlled by your Miscellaneous Deductions & Contributions setting on the Second Payment Options page.Closed From the Company menu, select Defaults > Second Payment Options. and if that deduction/contribution applies to the Deduction Cycle for that payroll run.

    In all cases, you have the ability to also enter a one-time dollar amount in the Miscellaneous Deductions & Contributions section of the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

    Note: Permanent values may be percentages, in which case the Masterfile values shown are percentages.

    This column also lists any Target Values being used for this employee's deductions (using the abbreviation "tgt"). The target value on this page is the amount left on the target after the current payroll is processed.

  • Cur. Ded. (Current Deductions) - Lists the actual dollar amount requested on the current payroll. If any one-time overrides were used, this figure differs from the Masterfile value. If the Masterfile value is a percentage, this column displays the calculated dollar-value of the deduction.

    Note: A deduction may be listed in this section but not taken on this payroll.

  • YTD Ded. (Year-to-Date Deduction) - Lists the accumulated dollar value of all deductions for the current year.

  • ER Cont. (Employer Contributions) - Lists all contributions made by the employer for this particular employee. This column also lists: Gross Pay, Total Deductions, Net Pay, and Direct Deposit or Cheque amounts.

    The names in this column may have a TB added. This indicates that the listed item is a Taxable Benefit for the employee.

  • Master (Masterfile value) - Lists the permanent value on record for the contribution amount. If the contribution is requested on the payroll, this is the value deducted UNLESS a one-time override has been keyed on this payroll.

    Note: Permanent values may be percentages, in which case the Masterfile values shown are percentages.

  • Cur. Cont. (Current Contribution) - Lists the actual dollar amount that is requested on the current payroll. If any one-time overrides were used, this figure differs from the Masterfile value. If the Masterfile value is a percentage, this column displays the calculated dollar-value of the contribution.

    Note: A contribution may be listed in this section, but not taken on this payroll.

  • YTD Cont. (Year-to-date Contribution) - Lists the accumulated dollar value of all contributions for the current year.

Displays the payment type, and account information (if direct deposit), current net pay and current and YTD amount for gross pay, total deductions, and net pay.

Displays the garnishment set up information if an employee has an active garnishment. The current and YTD amounts also display.