Close a pay period

Payroll changes saved in a pay period that is closed are not included with the next payroll submission. You must:

• reverse any changes entered (this does not apply to one-time entries), and

• enter your payroll changes with the next pay period.

Tasks

Reverse changes in the pay period to close

1. Access the Audit Trail by clicking the View button on the Select Pay page. Select the Pay Period menu button.

2. Identify the changes made.

3. For permanent changes:

   1. Go to the respective page.

   2. Select the employee from the list.

   3. Enter the previous permanent values.

   4. Click Save.

   5. Repeat these steps until all permanent changes are reversed.

4. For employee status changes:

   1. Go to the Status Change / ROE page. From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE.

   2. Select the employee from the list.

   3. Click Reverse Status at the bottom of the page.

   4. Click Save.

      Important: If a terminated status is not reversed, the employee will be removed from the payroll.

5. Contact your Customer Support Team to close the open pay period that will not be processed. Inform Dayforce if new hires are included with the pay period to close.

   Another pay period cannot be opened until this pay period is closed.

For payrolls using the Time Off Request module

When a regular pay period is closed, employees are not paid for approved time off requests allocated to that pay period and the entitlement balances are not adjusted. All time off requests (approved and pending) must be cancelled before requesting assistance from your Customer Support Team to close the pay period.