Reactivate an employee from On Leave status

Tip: You must open a pay period to use this feature / functionality. Click the Pay Period menu and click the Enter button for the pay period you want to work with. The Payroll and Process menus become available.

When reactivating an employee, entering the correct date in the ROE First Day Worked field is important for accurate Record of Employment reporting.

Prerequisites

Determine if an ROE was issued when the employee was put on On Leave status.

Go to the Insurable Earnings Adjustments page.Closed From the Payroll menu, select ROE / Employee Status Change > Insurable Earnings Adjustments. In the Action to be taken field, select View Employee EI History. Review the ROE Previously Issued field. If the field is blank an ROE was not issued.

Video

Rehire an employee in the current pay period

Follow the steps in this video to rehire and employee in the pay period

Rehire an Employee Where the Return Date is in a Prior Pay Period

Follow the steps to rehire and employee with a return date in a prior pay period

Tasks

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.
  2. Navigate to the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE.

  3. Select the employee from the Employee List.

    • If the name is not visible, ensure the On Leave checkbox is selected in the Employee List.

  4. Complete the fields in the Status Change Options section to change the status of the employee to active. For more information, see Status Change Options.

  5. Click Next.

  6. Enter the appropriate date in the ROE First Day Worked field.

    Was an ROE issued when the employee status changed?

    • Yes. Enter the first day of work after being reactivated in the ROE First Day Worked field. The new ROE history will commence from this date.

    • No. Locate the date displaying in the First Day Worked field on the Insurable Earnings Adjustments page.Closed From the Payroll menu, select ROE / Employee Status Change > Insurable Earnings Adjustments. Enter this date in the ROE First Day Worked field. Insurable wages earned after the employee's return date will add to any ROE history on file.

    Tip: To confirm if an ROE was previously issued go to the Insurable Earnings Adjustments page.Closed From the Payroll menu, select ROE / Employee Status Change > Insurable Earnings Adjustments. In the Action to be taken field, select View Employee EI History. Review the ROE Previously Issued field. If the field is blank an ROE was not issued.

  7. Verify and update information on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

  8. Verify and update direct deposit information on the Direct Deposit page.Closed From the Payroll menu, select Hire/Profile > Direct Deposit.
  9. Verify and update information on the Deductions & Contributions page.Closed From the Payroll menu, select Regular Payment > Deductions & Contributions.
  10. Verify and update information on the Permanent Rates, Factors, Earnings page.Closed From the Payroll menu, select Regular Payment > Permanent Rates, Factors, Earnings.

Although the rehired employee's information is still in Powerpay, it is a good idea to verify all information and make necessary changes.