Set up distributed delivery

Standard packaging of your payroll output includes all reports and pay statements to the same (primary) address. Distributed Delivery allows employee pay statements to be delivered to a location other than primary.

Form Types that will transfer:

  • Regular payments
  • Second payments

Form Types that will not transfer:

  • ROEs
  • Manual entries
  • Reversal entries

Note: This functionality cannot be combined at the same time with Paperless Statements or Pay Statements Only at the employee level. Delivery fees apply for each delivery location.

Prerequisites

  • This functionality must be enabled on your payroll.
  • Delivery instructions for the alternate delivery locations must be provided.
  • Distributed Delivery is not available for set up when a pay period is open or processing. It can only be set up when the pay period is closed.

Tasks

  1. Contact your Customer Support Team to request Distributed Delivery.
  2. Provide the delivery instructions for the alternate locations.

Once Distributed Delivery is enabled for your payroll, set up employee cheque/pay statement delivery instructions.

  1. Go to the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.
  2. Select an employee from the Employee List.

  3. In the Additional Information section, assign the employee a delivery location in the Cheque/Pay Statement Delivery Location field. The default value is the primary location.

    Screen showing drop-down menu for selecting employee cheque/pay statement delivery location

  4. Click Save.
  5. Repeat for each employee requiring a delivery location other than the primary location.

To confirm if an employee has distributed delivery instructions in place go to the Employee Details page.Closed From the Process menu, select Preview > Employee Totals. Click the employee name link. The word Transfer along with the transfer code assigned to the employee displays.

The Preview - Employee Details screen with the Transfer field in lower left side highlighted

Next steps

To view a complete list of employees set up with Distributed Delivery after the payroll has processed, go to the General Information page.Closed From the Reports menu, select Employee Reports > General Information. Select the desired Cheque/Pay Statement Delivery Location Report and click Go.