What's New - Powerpay 6.23

• Only wages earned in the current pay period can be entered on the Regular Payment – Employee Timesheet. The regular pay frequency taxation / CPP exemptions are applied.

• The Period of Time section and the Applicable Period of Time field has been removed.

• The Type of Payment section displays at the top of the page. This is a read-only field set to Monies earned in the Current Pay.

• The Pay Period (if other than current) field has been renamed Pay Period. It is a read-only field set to the current pay.

• The following are now entered on a Second Payment:

  • Monies earned in a previous or future pay period, and not yet paid, including vacation accumulator payouts.

  • Monies payable and subject to the Bonus Tax Method

The Period of Time section and Applicable Period of Time field have been replaced with the Type of Payment section which includes scenario based selections to appropriately apply pay frequency taxation, CPP/QPP and EI/QPIP exemptions.

The Pay Period (if other than current) field label in the Hours, Earnings and Vacation Pay Accumulators sections has been updated to Pay Period.

The following are now entered on a Second Payment:

• Monies earned in a previous or future pay period, and not yet paid, including vacation accumulator payouts.

• Monies payable and subject to the Bonus tax method.

• Vacation

Note: Garnishments are not supported for Second Payments for migrated payrolls for this release.

To enter a second payment:

1. Go to the Employee Timesheet - Second Payment page. From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

2. Select the applicable payment type from the Type of Payment list and complete the timesheet as appropriate. Selecting the correct payment type ensures the taxation and CPP exemptions are applied appropriately.

   The following scenarios are available:

   • Missed entire pay: Use this selection to pay an employee for the entire pay period for a previous or future pay period. Normal pay frequency taxation and CPP exemptions apply.

     1. Enter the wages missed for the entire pay period.

     2. Select the pay period for which the wages were earned from the Pay Period list.

   • Missed partial pay (not for retroactive pay): Use this selection to pay wages earned but not paid from a prior pay period. Applies normal pay frequency taxation but no CPP exemption.

     1. Enter the wages missed being paid in a previous pay period.

     2. Select the pay period for which the wages were earned from the Pay Period list.

   • Vacation time taken: Use this selection to pay vacation pay for time taken in a previous or future pay period.

     Note: Enter vacation pay for time taken in the current pay period on the Regular Payment - Employee Timesheet page. CPP/QPP exemptions apply.

     1. Enter the vacation time taken for vacation dates in a previous or future pay period.

     2. Select the pay period in which the vacation dates occur from the Pay Period list.

   • Vacation no time taken: Use this selection to pay vacation when no time is taken. CPP/QPP exemptions are not applied.

     1. Enter the vacation monies for no time taken.

   • Bonus: Use this selection to apply the Bonus Tax Method to the hours and earning set up with the bonus tax method. CPP/QPP exemptions not applied.

     1. Enter the earnings that apply.

3. Enter all other relevant information for the employee as required.

4. Click Save.

The Rapid Entry page now displays the Type of Payment.

The Second Payment options now display the Type of Payment section. Users who migrate to the Dayforce payroll engine are forced to select a new default value to apply when they first navigate to the Rapid Entry - Second Payment page. From the Payroll menu, select Second Payment > Rapid Entry - Second Payment.

Click the link in the message to set the Type of Payment default value.

For payroll imports where the Applicable Period of Time value is blank (not set) or is equal to the payroll’s pay frequency, Powerpay import automatically translates the payment option to monies earned in the current pay period.

If the monies are earned in a different pay period, or the Applicable Period of Time value is not equal to the payroll’s pay frequency, the following message displays and the record is not imported.

“To pay earnings not earned in the current pay period, use the Second Timesheet or initiate an Extra Run to pay supplemental earnings. Examples of earnings not earned in the current pay period include, but are not limited to, missed wages or vacation time taken for dates not included in the current pay period.”

The Second Payment Options audit trail displays the new field description Type of Payment.

• When a prior or future pay period is selected in the Pay Period field on the Employee Timesheet - Second Payment page. From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment., the following warning message displays:

  “When paying an employee for wages earned in past or future pay period, review any deductions or contributions that apply to the employee. One-time adjustments may be required.”

• When the option to pay out an employee’s entire vacation accumulator (time taken or no time taken) is selected and vacation hours or earnings are also selected, the following error message displays:

  “Invalid combination of Vacation Pay entries. You cannot pay out an entire accumulator and request hours or dollars. Review your selections.”

The auto-generate feature for Powerpay and Self Service usernames has been modified to remove blank spaces and replace accented characters with alphabetical characters when generating new usernames.

Including blanks or special characters in the User ID field on the User & Contact Mgmt page. From the Company menu, select User & Contact Mgmt.

Including blanks or special characters when creating and updating Self Service usernames generates the following error message.