Employee Timesheet

1. Navigate to the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

   Tip: Complete any Rapid Entry information before moving to the Detailed Employee Timesheet. Entries made on the Detailed Employee Timesheet cannot be edited on the Rapid Entry page.

2. From the Employee List, select the employee for whom you need to enter regular payment data.
3. If the period of time applicable for this payment is different from the time period already displayed, from the Applicable Period of Time list, select a period of time.
4. If you are paying an employee for a pay period other than the current one, select the appropriate pay period from the For which pay period? list.
5. Enter Hours, Earnings, or Vacation Accumulator amounts, as required.
6. Click Save.
7. Repeat for all employees for whom you want to make Detailed Employee Timesheet entries.

Note: If you require more lines to enter your data, click Save. Powerpay refreshes the page, displays all previously entered values and adds more lines.

1. Navigate to the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

   Tip: Complete any Rapid Entry information before moving to the Detailed Employee Timesheet. Entries made on the Detailed Employee Timesheet cannot be edited on the Rapid Entry page.

2. From the Employee List, select the employee for whom you need to enter regular payment data.
3. Enter Hours, Earnings, or Vacation Accumulator amounts, as required.
4. Click Save.
5. Repeat for all employees for whom you want to make Detailed Employee Timesheet entries.

Note: If you require more lines to enter your data, click Save. Powerpay refreshes the page, displays all previously entered values and adds more lines.

1. Navigate to the Employee Timesheet - Second Payment page. From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

   Tip: Complete any Rapid Entry information before moving to the Employee Timesheet – Second Payment. Entries made on the Employee Timesheet – Second Payment page cannot be edited on the Rapid Entry page.

2. From the Employee List, select the employee for whom you need to enter second payment data.

   Tip: Default data entered on the Rapid Entry - Second Payment page appears on this page. You can edit this data, as required.

3. Enter all relevant information for the employee.

   Note: The amount displayed in the Current amount in vacation pay accumulator field does not reflect earnings yet to be allocated for current pay period.

   1. Confirm the Applicable Period of Time. If it is not correct, select the appropriate value from the list.

   2. Enter Hours and Earnings information, as required.

      Note: For Second Payments, any permanent salary or permanent earning types are not paid, therefore, it is not necessary to enter a "0" override amount.

   3. Enter Salary Overrides in the Earnings section, if required.

   4. Select the appropriate option from the Vacation Pay Accumulator list.

   5. Enter Government Deductions, as required.

      Note: Any additional permanent, permanent fixed amounts of tax or permanent percentages of tax set up for an employee on the employee’s Statutory Deductions page automatically apply to an employee’s Second Payment. If you do not want this to occur, consider entering a one-time tax override.

   6. Enter Miscellaneous Deductions and Contributions, as required.

      Note: Any permanent deductions and contributions are highlighted in red and apply to the Second Payment for this payroll run even if no amount is displayed. Any values entered in the amount field are processed as dollar amounts and override the permanent value. If off-cycle values (shown in black) are required, you must enter them if they are to apply to the selected employee’s Second Payment.

   7. Enter Garnishment Deductions, as required.

   8. The Direct Deposit Override section may be displayed, depending on the option selected on the Second Payment Options page and if the employee has enabled direct deposit information. If the option is set to be based on the employee-level selection, select the appropriate option.

      Note: If the employee’s direct deposit information is disabled or not set up, this section indicates that the employee will receive a cheque for the Second Payment.

4. Click Save.
5. Repeat steps 2 to 4 for each applicable employee.

Note: If you require more lines to enter your data, click Save. Powerpay refreshes the page, displays all previously entered values and adds more lines.

Note: For Second Payments, any permanent salary or permanent earning types are not paid, therefore, it is not necessary to enter a "0" override amount.

1. Navigate to the Employee Timesheet - Second Payment page. From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

   Tip: Complete any Rapid Entry information before moving to the Employee Timesheet – Second Payment. Entries made on the Employee Timesheet – Second Payment page cannot be edited on the Rapid Entry page.

2. From the Employee List, select the employee for whom you need to enter second payment data.

   Tip: Default data entered on the Rapid Entry - Second Payment page appears on this page. You can edit this data, as required.

3. Select the applicable payment type from the Type of Payment list and complete the timesheet as appropriate. Selecting the correct payment type ensures the taxation and CPP exemptions are applied appropriately.

   The following scenarios are available:

   • Missed entire pay: Use this selection to pay an employee for the entire pay period for a previous or future pay period. Normal pay frequency taxation and CPP exemptions apply.

     1. Enter the wages missed for the entire pay period.

     2. Select the pay period for which the wages were earned from the Pay Period list.

   • Missed partial pay (not for retroactive pay): Use this selection to pay wages earned but not paid from a prior pay period. Applies normal pay frequency taxation but no CPP exemption.

     1. Enter the wages missed being paid in a previous pay period.

     2. Select the pay period for which the wages were earned from the Pay Period list.

   • Vacation time taken: Use this selection to pay vacation pay for time taken in a previous or future pay period.

     Note: Enter vacation pay for time taken in the current pay period on the Regular Payment - Employee Timesheet page. CPP/QPP exemptions apply.

     1. Enter the vacation time taken for vacation dates in a previous or future pay period.

        Note: The amount displayed in the Current amount in vacation pay accumulator field does not reflect earnings yet to be allocated for current pay period.

     2. Select the pay period in which the vacation dates occur from the Pay Period list.

   • Vacation no time taken: Use this selection to pay vacation when no time is taken. CPP/QPP exemptions are not applied.

     • Enter the vacation monies for no time taken.

       Note: The amount displayed in the Current amount in vacation pay accumulator field does not reflect earnings yet to be allocated for current pay period.

   • Bonus: Use this selection to apply the Bonus Tax Method to the hours and earning set up with the bonus tax method. CPP/QPP exemptions not applied.

     • Enter the earnings that apply.

4. Enter Government Deductions, as required.

   Note: Any additional permanent, permanent fixed amounts of tax or permanent percentages of tax set up for an employee on the employee’s Statutory Deductions page automatically apply to an employee’s Second Payment. If you do not want this to occur, consider entering a one-time tax override.

5. Enter Miscellaneous Deductions and Contributions, as required.

   Note: Any permanent deductions and contributions are highlighted in red and apply to the Second Payment for this payroll run even if no amount is displayed. Any values entered in the amount field are processed as dollar amounts and override the permanent value. If off-cycle values (shown in black) are required, you must enter them if they are to apply to the selected employee’s Second Payment.

6. The Direct Deposit Override section may be displayed, depending on the option selected on the Second Payment Options page and if the employee has enabled direct deposit information. If the option is set to be based on the employee-level selection, select the appropriate option.

   Note: If the employee’s direct deposit information is disabled or not set up, this section indicates that the employee will receive a cheque for the Second Payment.

7. Click Save.
8. Repeat steps 2 to 7 for each applicable employee.

Note: If you require more lines to enter your data, click Save. Powerpay refreshes the page, displays all previously entered values and adds more lines.