Amend employee profile on a year-end run

Important: To add new employees with a year-end adjustment run (Y-run), enter them on the Add a new employee page. From the Payroll menu, select Add a new employee. Employees added using the New Hire or Onboarding wizards are not included with the year-end adjustment run.

To add an employee to produce a tax form:

1. Go to the Add a new employee page. From the Payroll menu, select Add a new employee.

   Powerpay displays the next available Employee Number as of the last payroll processed in the prior year.

2. Confirm the employee number displayed is not assigned to an employee for the current year.

   Note: If the Employee Number displayed has already been assigned (to another employee) for the current year, enter an unassigned Employee Number before clicking Go.
   

3. Click Go.

4. Complete the fields on the page to add the new employee.

   Powerpay displays the fields required for tax form and year-end reporting purposes.

5. Click Save.

   Note: If a new employee is set up on a Year-End run and the run is processed, Powerpay only displays this employee in the employee list if a subsequent Year-End run is opened.

   Important: If the 'new employee' is to be included in the Employee List for the new year, you must add them again with a new employee number with your next payroll run.

Important: To amend employees with a year-end adjustment run (Y-run), enter your corrections on the Employee Profile page. From the Payroll menu, select Employee Profile. A year-end adjustment run does not include updates made to the Profile tab. From the People menu, select People List > Profile tab. or the Compensation tab. From the People menu, select People List > Compensation.

Powerpay displays the fields required for tax form and year-end reporting purposes. The values displayed are based on the values as of the last payroll of the year. Powerpay will not display new values entered from a payroll run for the current year.

1. Go to the Employee Profile page. From the Payroll menu, select Employee Profile.
   

   A warning message displays. Ignore the message.

2. Select the employee from the Employee List.

3. Modify the Employee Number field with the selected employee's actual employee number.

4. Click Go.

5. Make any adjustments required.

6. Click Save.

Important: If a change to the E.I. Category is made, a year-to-date adjustment is also required. See Employees assigned to wrong EI rate / business number.