Step 5. Set Up Your Timesheet Defaults (Optional)...Continued

The drop-down menus on the left side of the screen are to be used for hours entries; the ones on the right are for earnings. For Regular Payments, select up to four hours types and up to four earnings types from the drop-down menus. For Second Payments, select up to three hours types and up to three earnings types from the drop-down menus. The descriptions selected will then display on all your employees’ Timesheets for the payment type(s) chosen.

Important: When you're finished choosing the hours and/or earnings types you want as your defaults, you have to click the Save button. If you don't, all your work will be lost as soon as you change screens. You'll know your work is saved when you see the DATA SAVED message on the screen.

Vacation Pay

If you decide that Vacation Pay is to be a default, you have several choices from which to make selections.

a) To Pay a Dollar Figure:

In the Earnings section of the Timesheet, select either VACATION $-NTT or VACATION $-TT from the drop-down menu in the Description column. Then enter the amount you wish to pay in the Amount column.

VACATION $-NTT = Employee is taking the money and no time off. The employee is NOT credited with any insurable hours for the money taken.
Note: This is most commonly used when the employee is terminating and you wish to pay the employee a specified amount of vacation pay.

VACATION $-TT = Employee is taking vacation time off and taking vacation pay for that time off. The employee is credited with insurable hours for the dollar amount paid.

b) To Pay out Hours:

Same process as above using VACATION Hrs – NTT and/or VACATION Hrs – TT from the Hours section.

VACATION-NTT = Employee is taking vacation hours and no time off. The employee is NOT credited with any insurable hours, just the dollars are insurable.
Note: This is most commonly used when the employee is terminating and you wish to pay the employee a specified amount of vacation pay.

VACATION $-TT = Employee is taking vacation time off and taking vacation pay for that time off. The employee is credited with insurable hours for the dollar amount paid.

b) To Pay out Vacation Accrual:

This is usually done at the request of the employee, due to company policy; or, most importantly, UPON TERMINATION. You MUST issue vacation pay for terminated employees on the Employee Timesheet.
Note: Powerpay does not automatically issue vacation pay. In the Vacation Pay Accumulator section of the Timesheet, select either VACATION NTT or VACATION TT from the drop-down menu in the Pay out entire accumulator? column. (See explanations above for these two options.)