Prepare to process a payroll checklist

Tip: The following steps are a suggested list of tasks for preparing to process your payroll. You can use this list as a reminder of what you need to do to successfully complete a regular payroll. These steps are not detailed. More information about each step is available throughout this help file.

Tasks

Complete a regular payroll run (overview)

1. Create a new payroll Regular Run (if you haven't already done so). Click the Pay Period tab and click Create New Regular Run. For more information, see Creating a pay period.

2. Enter values for your pay period file. (If, later on, you decide to make changes to the pay period information; go to the Pay Period menu then click the Pay Period Number for the current payroll run).

3. Open the pay period for the regular payroll run. Click the Pay Period tab and click Enter for the current regular pay period.

4. Reverse any incorrect payment(s) from the previous payroll run, if required. Go to the Reversal page. From the Payroll menu, select Adjustments > Reversal. and enter corrected values. For more detailed information on reversing payments, see Reverse any incorrect payments issued prior to this pay period
5. Record any manual payment(s) issued prior to this pay period, if required. Go to the Manual page. From the Payroll menu, select Adjustments > Manual. and enter values from the manual cheque(s). For more detailed information see, Record manual payments issued prior to this pay period.
6. Change employee status, if required. Go to the Status Change / ROE page. From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE. For more information, see Change employee status.
7. Set up/Change employee profile(s) (including basic taxation information), if required. Go to the Employee Profile page. From the Payroll menu, select Hire/Profile > Employee Profile.

   • For a new employee, click New Employee. For more detailed information on hiring a new employee, see Hiring a new employee.

   • To change the profile for an existing employee, select that employee's name from the Employee List and enter any changes to employee status.

8. Set up/Change/Delete direct deposit arrangements, if required. Go to the Direct Deposit page. From the Payroll menu, select Hire/Profile > Direct Deposit. For more information, see Set up a direct deposit for an employee.

9. Set up/Change/Delete permanent rates, permanent factors, or permanent earnings, if required. Go to the Permanent Rates, Factors, Earnings page. From the Payroll menu, select Regular Payment > Permanent Rates, Factors, Earnings. For more information, see Setting up permanent rates, factors and earnings.

10. Enter all hours and earnings to be paid on employee timesheet, including salary overrides. Go to the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet. For more information, see Enter payroll data using the Employee Timesheet page and Enter payroll overrides.

11. Set up/Change/Delete any employee deductions and/or employer contributions, if required. Go to the Deductions & Contributions page. From the Payroll menu, select Regular Payment > Deductions & Contributions. For more information, see Add or change deductions and contributions entries.

12. Set up/Change/Delete any special tax considerations, if required. Go to the Statutory Deductions page. From the Payroll menu, select Regular Payment > Statutory Deductions. For more information, see Setting up special tax considerations.

13. Balance your totals and review your warning messages. Go to the Data Verification page. From the Process menu, select Data Verification.

14. Run the Preview process, verify employee net pay amounts, and note any additional warning messages. Go to the Request page. From the Process menu, select Preview > Request.

15. Send your payroll. Go to the Submit Payroll page. From the Process menu, select Submit Payroll.