Get started with Powerpay People

People list

The People list displays on all the People pages. The People list includes all the people added to your system. Use the People list to:

• select an individual person record to work with
• add a new hire

For more information, see People List

People Info Bar

Powerpay People displays the People Info Bar at the top of every People page when a person is selected.

For more information, see People Info Bar

To be included in the system, a person must be added to the People list. New hires are added through the New Hire Wizard or the Onboarding Wizard based on your company's configuration.

For more information, see Add new hires

The Profile tab includes a variety of data about the person selected in the People List:

• the basic information to about the person
• the person’s contact information. This information is added during the New Hire process and can be edited here at any time.
• the work assignment information specific to the person including the position and work. Information in this section is entered here.

For more information, see Edit employee Profile information

The Compensation tab includes data relating to the compensation for the person selected in the People list, including pay and payroll information, taxation, entitlements, banking information and distribution and costing.

For more information, see Edit employee compensation information

Use the Emergency Contacts tab to review, add, edit and delete emergency contact information for an employee.

For more information, see Edit Emergency contact information

A good onboarding experience is critical for successfully bringing a new hire into your team. The Onboarding features in Powerpay are designed to help you provide a smooth process for both you and your new employees and consists of four distinct actions:

1. Onboarding setup - personalize the onboarding experience for your company and define the steps new hires will be required to complete in the Self Service Onboarding Wizard.
2. Onboarding notifications - select the Powerpay user(s) to receive notifications when new hires make and save changes in the Self Service Onboarding Wizard.
3. Powerpay Onboarding Wizard - add and create Self Service accounts for the new hires so they can complete the onboarding process in Self Service.
4. Self Service Onboarding Wizard - guides new hires through the process of entering, confirming and upload various personal, tax and other relevant employment information. The wizard opens automatically the first time a new hire logs into Self Service.

For more information, see :

• Onboarding

• Onboarding - Employer Guide

• Self Service - Employee Guide (Provide this link to your employees: https://www.powerpay.ca/SS_Tutorial.html)

Company Documents

The Company Documents feature allows you to securely upload, track, manage, approve, share and store electronic documents in one location including employee handbooks and company policies. You can select which employees, or groups of employees, receive the document. You can also enable alerts when documents need updating.

A virus scan is run on all documents during upload to ensure viruses are kept out of your system.

For more information, see :

• Upload/edit company documents

• Company Documents - Employer Guide

Employee Documents

Use the Employee Documents feature to upload documents specific to an employee such as, employee training certifications. It allows you to securely store all electronic documents related to the employee in one location and reduces paper. You can also enable alerts when documents need updating.

A virus scan is run on all documents during upload to ensure viruses are kept out of your system.

For more information, see :

• View and edit employee documents

• Self Service documents - Employee Guide

A time off request is a formal request from an employee to take time off. There can be many reasons for a time off request including vacation, personal time, bereavement, and jury duty. Powerpay’s time off request feature:

• provides a standardized system for submitting and approving requests.

• empowers your employees to manage their time off requests, anytime and anywhere using Powerpay Self Service on a computer, tablet, or smartphone.

• automatically notifies the employee via email of the status of their time off request.

• streamlines your employees’ experience, allowing them to create requests, review balances, select reasons, add comments, and submit the request to their manager.

• routes the request to the right person and reduces admin time by allowing managers and payroll administrators to rapidly review, approve or reject time off.

• optionally updates your employee timesheets with the approved requests for payroll integration.

• eliminates errors by automatically calculating time taken using the employee’s normal working days and hours, public holidays and automatically updating accruals.

• allows you to:

  • customize time off policies such as negative accrual balances, unlimited balances, and carryover rules.

  • create customized entitlements such as vacation, volunteer days, and jury duty.

  • track time for employees without a permanent rate or salary by creating a custom entitlement not linked to a pay code. E.g. Commission employees

• provides a centralized calendar with:

  • visibility to all approved, pending and denied requests.

  • a customizable holiday calendar, including special event days.

Note: Time off requests are only processed with Regular runs.

For more information, see :

• Time off requests

• Time Off Requests - Employer Guide

• Time Off Requests - Employee Guide

The daily hours feature saves you time by empowering your hourly employees to enter their daily hours worked (Regular and Overtime hours per day) in Self Service (web and mobile).

For more information, see :

• Daily Hours