Select the first employee to be paid from the Employee List on the left-hand side of the screen. Note: Usually, only Active employees are paid. You might want to filter your Employee List to show only active employees. Click here for instructions to sort and/or filter your Employee List.)
Choose the Applicable Period of Time from the drop-down list if different from the time period already displayed.
Enter Hours, Earnings, or Vacation Accumulator amounts, making sure to choose the appropriate pay period from the "For which pay period? (if other than current)" field if you are paying an employee for a pay period other than the current one.
Click the Save button when you're done.
Repeat this procedure for all employees except any salaried employees who are receiving only their regular salary.
Second Payment
Select the employee, from the employee list on the left hand side, for whom you need to key in Second Payment data. Tip! Any data entered on the Rapid Entry - Second Payment screen for the employee displays on this screen. This data can be edited as required.
Key in all relevant information for the employee. Note: The amount displayed in the Current amount in Vacation Pay Accumulator field does not reflect earnings yet to be allocated for the current pay period.
Confirm the Applicable Period of Time. Select the appropriate value from the drop-down if incorrect.
Enter any required Hours and Earnings information. Note that, with Second Payments, any permanent salary or permanent earning types are not paid; therefore, it is not necessary to enter a ‘0’ override amount. On the other hand, to pay any of these earning types, make the appropriate selections in the Earnings fields and enter the appropriate amount to be paid.
Salary overrides can be entered in the Earnings section.
Select the appropriate option from the Vacation Pay Accumulator field. (The Vacation Pay section only displays if the employee has a Vacation Rate.)
Complete any Government Deductions as required.
If the employee’s Province of Employment is Quebec, the Government Deductions section will display a QPIP field here. Note: Any additional permanent fixed amounts of tax or permanent percentages of tax set up for an employee on the employee’s Statutory Deductions screen will automatically apply to an employee’s Second Payment. If you do not want this to occur, you may want to consider entering a one-time tax override.
Complete Miscellaneous Deductions and Contributions as required.
Note: Any permanent deductions and contributions are highlighted in red and will apply to the Second Payment for this payroll run, even if no amount is displayed. Any values entered in the amount field will be processed as dollar amounts and will override the permanent value. If off cycle values (as shown in black) are required, they must be entered if they are to apply to the employee’s Second Payment.
Complete any Garnishee Deductions as required.
The Direct Deposit Override section displays based on the option selected on the Second Payment Options screen and if the employee has enabled direct deposit information. If the option is set to be based on the employee level selection, select the appropriate radio button. Note: If the employee’s direct deposit information is disabled or not set up, the section will indicate that the employee will receive a cheque for the Second Payment.
